Booking Form

Stall sizes are approximate:

• Large: 2.5m x 2.5m
• Small: 1.5m x 2.5m

A limited number of tables are available for large sites and will be allocated on a first-in, first-served basis. Large stallholders will be advised when all available tables have been allocated.

Small sites must provide their own table. No additional tables can be provided on the day if one has not been allocated at the time of booking.

Bookings must be received by September 10. Please complete this form with payment as soon as possible.

• Payment to be made to:  Ōtaki Promotions Group Inc, ANZ account 06 0541 0304816 00. Reference: Expo 2026.
• Invoices can be provided if requested.
• Receipts will be provided for all sites.
• Stallholders will receive a full refund if the event is cancelled for any reason.

Please ensure that the person managing your stall is aware of the booking arrangements.

• The Hall will be open from 8.30am for setting up.
• Please do not begin packing up before 1.00pm.

Please make your display fun, attractive and interesting. This is a great opportunity to showcase your group, attract new members and share information about the services you provide to the community.

Groups are responsible for:

• Setting up and looking after their own display.
• Providing their own information, brochures and handouts.

The Expo also provides a valuable opportunity to connect with other community groups supporting Ōtaki.

Publicity for the event will encourage members of the public to:

• Join a new group.
• Start a new hobby.
• Find out about support and services available in their community.

Please do not park on Main Street on the day.

There is plenty of public parking available:

• Behind the Memorial Hall.
• Behind the museum.
• On surrounding side streets.

Tea, coffee, milk and other refreshments will be provided for stallholders in the kitchen at the front of the Hall.